|Job Title||Personal Assistant – Business Process and Digitalization Team|
|Company||Coca-Cola Beverages Africa|
|Location – Country||South Africa|
|Location – Province||Gauteng|
|Location – Town / City||Johannesburg|
|Job Description||Coca-Cola Beverages Africa (CCBA) has an exciting opportunity for a Personal Assistant. The role will be reporting to the General Manager: Business Process and Digitalization Team and will be based at the Head Office in Johannesburg. The successful incumbent will be responsible for providing administrative support for a team of cross-functional specialists who work across all the countries within the CCBA group, on a long-term project which will span across 13 African countries. Coca-Cola Beverages Africa is the largest African Coca-Cola bottler, accounting for 40 percent of all Coca-Cola volumes on the continent. CCBA is a market leader in the NARTD (non-alcoholic ready to drink market) in Africa. CCBA has an extensive footprint in Africa, employing over 16 000 employees.
|Key Duties & Responsibilities||Key Duties and Responsibilities Include; Managing the following internal and external interfaces by: Providing support to the General Manager: Business Process and Direct reports and their teams, CCBA Group and Country Function leads Personal Assistants, Group Finance Function, Country Managing Directors Personal Assistants, Office administrative leads, IT Teams and their Personal Assistants Providing support to External Interfaces: Including IT Vendors and other consulting companies partnering on the project and External Building management teams. Providing administrative support to the Business Process and Digitization Team. Supporting and managing the travel and meeting arrangements for a team of cross-functional specialists Managing office expenditure Processing travel claims Administering and reconciliating credit card reconciliations for General Manager and General Manager Direct reports Creating SAP purchase orders and purchase requisitions Monitoring and Controlling mailing activities and expenses Managing and maintaining manager’s diary appointments Scheduling, coordinating and confirming meetings Planning, organizing and coordinating meetings as and when required Organizing travels and complex travel itineraries Completing travel authorizations Processing all Forex claims for travel Producing ad hoc documents, briefing papers, reports and presentations for meetings and as required Managing and maintaining office equipment and stationery Managing and review filing and office systems Taking and compiling meeting minutes Managing and maintaining electronic and manual filing systems Managing visits Managing customer requests and contract Managing and maintaining electronic and manual filing system Facilitating preparation of customer contract Updating contract information.
|Skills, Experience & Education||Qualifications: Minimum – Degree in administrative services, Management and/or Diploma in secretarial science and Office Management (or equivalent) Experience: Minimum 3 years’ experience of secretarial duties 3- 5 years’ experience, preferably in IT and/or FMCG environment|